Privacy Policy

1. Introduction

Welcome to ESG & WE.

At ESG & WE, we respect your privacy and are committed to protecting the personal information you share with us. This Privacy Policy explains how we collect, use, store, disclose, and protect your information when you visit our website, contact us, participate in our programs, register for our events, or engage with our services.

By using our website or providing your information to us, you acknowledge that you have read this Privacy Policy. Where consent is required by applicable law, we will seek your consent before processing your personal information.

2. Information We Collect

Depending on how you interact with us, we may collect the following categories of information.

Personal Information

Information you voluntarily provide, such as:

• Name
• Email address
• Phone number
• Organization or institution name
• Job title or professional designation
• Country, city, or professional location
• Information submitted through contact or enquiry forms

Event & Program Information

If you register for or participate in our conferences, conclaves, ESG Excellence Summit, award ceremonies, training programs, workshops, or other initiatives, we may collect:

• Delegate and registration details
• Professional and organizational information
• Speaker, panelist, or participant details
• Program preferences and participation information
• Nomination and submission details for awards
• Information necessary to manage attendance and event participation

Communication Information

We may retain communications you send to us, including emails, enquiry messages, feedback, and other correspondence.

Technical Information

When you visit our website, certain technical information may be collected automatically, such as:

• IP address
• Browser type and version
• Device and operating system information
• Pages visited and time spent on the website
• Referring website or general usage information
• Cookies and similar technologies, where used

We collect only information that is reasonably relevant to the purposes described in this policy, subject to applicable law.

3. How We Use Your Information

We may use your information to:

• Respond to enquiries and requests
• Provide information about our ESG consulting and advisory services
• Manage capacity-building programs, workshops, and learning initiatives
• Process conference and summit registrations
• Coordinate delegates, speakers, panelists, and event participants
• Manage award nominations and recognition programs
• Communicate event schedules, updates, and participation details
• Develop and maintain professional relationships
• Improve our website, services, and user experience
• Share relevant updates, newsletters, or invitations where permitted
• Maintain records and meet applicable legal obligations
• Protect our website, operations, and users against misuse or security threats

We will not use your personal information for purposes that are incompatible with the original purpose of collection unless permitted by law or supported by appropriate consent.

4. Legal Basis for Processing

Where applicable law requires a legal basis for processing personal information, we may rely on one or more of the following:

• Your consent
• Steps taken at your request before entering into an agreement
• Performance of an agreement or provision of a requested service
• Compliance with legal obligations
• Legitimate interests, where recognized by applicable law and subject to relevant safeguards

The legal basis will depend on the type of information and the purpose for which it is processed.

5. Cookies & Website Technologies

Our website may use cookies and similar technologies to support website functionality, understand website usage, remember preferences, and improve performance.

Cookies may include:

• Essential cookies: Required for basic website functionality.
• Analytics cookies: Used to understand how visitors interact with the website, where enabled.
• Preference cookies: Used to remember selected settings.
• Marketing cookies: Used only where implemented and permitted by applicable law and consent requirements.

You may be able to manage cookies through your browser settings or through a cookie preference tool on our website. Disabling certain cookies may affect website functionality.

6. Sharing & Disclosure of Information

We do not sell your personal information as part of our ordinary operations.

We may share information where necessary with:

• Service providers: Website hosting, email, registration, analytics, communication, and IT support providers.
• Event partners: Relevant organizers, venues, sponsors, or knowledge partners where sharing is necessary for a particular event and appropriately disclosed.
• Program collaborators: Institutions or organizations involved in delivering a program, where applicable.
• Professional advisers: Legal, accounting, compliance, or other advisers where necessary.
• Authorities and regulators: Where disclosure is required by law or necessary to respond to lawful requests.
• Other parties: Where you have consented to the disclosure or it is otherwise permitted by applicable law.

We expect service providers handling personal information on our behalf to apply appropriate safeguards and use the information only for authorized purposes.

7. Conferences, Delegates & Event Photography

ESG & WE may organize conferences, conclaves, summits, workshops, award ceremonies, and other professional events.

For event administration, we may process registration details and professional information. Where appropriate, we may also collect photographs, videos, or recordings of event activities.

Event photographs or recordings may be used for event documentation, reports, website updates, or promotional communications, subject to applicable law and any required notices or permissions.

Where identifiable photography, recording, or promotional use requires consent or another specific legal basis, we will take appropriate steps to obtain it. Please contact us if you have concerns about the use of your image or event-related information.

Delegate lists or contact details will not be shared publicly without an appropriate basis.

8. Data Retention

We retain personal information only for as long as reasonably necessary to fulfil the purposes described in this policy, including service delivery, event administration, relationship management, recordkeeping, and legal compliance.

Retention periods may vary depending on the type of information and the reason it was collected. When information is no longer required, we will take reasonable steps to delete it, anonymize it, or otherwise dispose of it securely, subject to applicable legal requirements.

9. Data Security

We take reasonable technical and organizational measures to protect personal information against unauthorized access, disclosure, alteration, loss, and misuse.

These measures may include access controls, appropriate security practices, secure service providers, and restricted access to information.

However, no method of electronic transmission or storage can be guaranteed to be completely secure. We therefore cannot guarantee absolute security.

10. Your Privacy Rights

Depending on the laws applicable to you, you may have the right to:

• Request access to your personal information
• Request correction of inaccurate or incomplete information
• Request deletion of information, where applicable
• Withdraw consent where processing is based on consent
• Object to or request restriction of certain processing
• Request information about how your data is handled
• Raise a complaint with the relevant authority, where applicable

Requests will be handled in accordance with applicable law. We may need to verify your identity before processing a request.

To exercise your privacy rights, please contact us using the details provided below.

11. Third-Party Websites & Services

Our website may contain links to external websites, registration platforms, social media services, or third-party resources.

These external services operate under their own privacy policies and practices. ESG & WE is not responsible for the privacy practices or content of third-party websites that we do not control.

We encourage you to review their privacy policies before sharing personal information with them.

12. Children's Privacy

Our website and professional services are generally intended for organizations, professionals, institutions, and other relevant audiences.

Some of our education and capacity-building initiatives may involve students or younger participants. Where personal information relating to children is collected, we will apply appropriate safeguards and obtain parental, guardian, or other authorization where required by applicable law.

We do not knowingly collect children's personal information for unrelated purposes.

13. International Data Transfers

Depending on the service providers and technologies used, personal information may be processed or stored in countries other than the country in which it was collected.

Where international transfers occur, we will take steps required by applicable law to ensure that the information receives an appropriate level of protection.

14. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, services, technology, or legal obligations.

Any revised version will be published on this page with an updated “Last Updated” date. We encourage you to review this page periodically.

Where required by law, we will provide additional notice or seek consent for material changes.